Job Description

Responsibilities:

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
  • Organize and schedule meetings and appointments
  • Implement the office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Manage relationships with vendors, service providers
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Provide general support to visitors
  • Responsible for creating Power Point slides and making presentations
  • Manage executives’ schedules, calendars and appointments
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
  • Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Ensure that results are measured against standards, while making necessary changes along the way
  • Participate actively in the planning and execution of company events
  • Responsible for developing standards and promoting activities that enhance operational procedures
  • Design and implement office policies and procedures
  • Coordinate schedules, appointments and bookings
  • Monitor and maintain office supplies inventory
  • Keeping diaries and arranging appointments;
  • Organizing travel for staff, booking transport and accommodation
  • Coordinate with IT department on all office equipment
  • Dealing with telephone and email enquiries
  • Creating and maintaining filing system

 

Requirements:

  • Proven office management, administrative or assistant experience (3 Years at least )
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and priorities work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Knowledge of accounting, data and administrative management practices and procedures
  • Computer skills and knowledge of office software packages
  • Good command of English written & speaking
  • Previous office management, administrative or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and priorities work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficiency in MS Office

To apply please click on the link

Interested candidates should submit their CVs and Cover Letters no later than Monday 25th February, 2019.